Evidence Custodian - Police Department

Executive Assistant Position Description

CNP Application

To apply please send resume/completed City of North Pole application to:
Melissa Dionne, City Clerk
mdionne@northpolealaska.org
or drop it by City Hall, 125 Snowman Lane, North Pole, Ak 99705

If you have questions, please call 907-488-8583.

Job Title: Evidence Custodian / Records Manager
Department: Police Department
Classification: Non-Management / at-will
FLSA Status: Hourly, Overtime non-Exempt 
Salary Range: Grade 11 Annual Salary Range: $49,920 to $75,59

REPORTING RELATIONSHIPS

Reports To: Police Lieutenant
Positions Supervised: None
*This is an at-will position serving under the direction of and may be terminated by the Police Chief.

FUNCTIONS & DUTIES

DEPARTMENTAL SUPPORT
Serve as Evidence Custodian / Records Manager to and under the general direction of 
the Lieutenant and perform administrative activities of a general nature, letters, memos, 
and conversations which this employee may be subject to, will be of a classified nature 
and such will be held in the strictest of confidence. 
This will be a full-time position requiring competency in several areas: 
• Receives, processes, packages, and mails evidence to the laboratory for examination 
and follow-up on the results of these examinations.
• Maintain all files for police cases to include all forms, letters of correspondence, and 
supplies.
• Makes copies of appropriate evidence for the judicial court system.
• Accomplishes various courier and clerical duties.
• Participates in in-service training conferences and programs.
• Maintains pleasant and effective public relations.
• Takes rolled inked fingerprints for the public and other agencies.
• Preparation of routine reports.
• Performs records research.
• Oversees and performs destruction of evidence when needed.
• Maintains safekeeping storage lockers.
OTHER: Other duties as assigned by the Police Chief or Lieutenant

PERFORMANCE MEASURES
(Determined by Chief of Police)
• Successful applicant must pass a background investigation prior to employment with the 
North Pole Police Department. Applicant must pass a written and oral exam, a medical 
exam, drug testing, integrity test and ocular exam.
• Must pass 90-day Probationary Period for benefits and leave calculation. (external
applicants only) 
• Must be able to obtain clearance through APSIN (Alaska Public Safety Information 
Newtwork)
• Must pass 1-year Probationary Period to maintain employment.
• Maintain a valid State of Alaska driver’s license.
ESSENTIAL KNOWLEDGE, SKILLS & ABILITIES
Note: Any combination of education, training and work experience will be considered
Education & Certification
• High school diploma or general education degree (GED); post-high school education or 
professional certificate from college or technical school.
• Preferred records management background and experience with document imaging and 
digitization / filing software. 

Experience
• Three (3) or more years of experience at a related position.
• Ability to deal with the public, court officers, prosecutors and defense attorneys.
• Ability to analyze situations quickly and objectively to determine course of action.
• Ability to understand and carry out complex oral and written instructions.
• Ability to read and understand legal documents and court decisions
• Ability to communicate clearly, both verbally and in writing.
• Ability to read and understand rules and regulations.
• Ability to maintain established records and files.
• Ability to prepare reports and correspondence.
• Ability to cope with stressful situations.
• Ability to observe and remember details.

Knowledge
• Use of addition, subtraction, multiplication and division of numbers including decimals and 
fractions. Use of simple formulas, charts, tables, drawing, specifications, schedules, use 
of adjustable measuring instruments, checking of reports, forms, records, and comparable 
data where some interpretation is required. Intermediate knowledge of basic computer 
and technical skills
Must have the ability to operate a computer with business software (preference given to 
Microsoft Office).
• Must be able to learn and become skilled in rolling fingerprints for identification purposes.
• Physical strength and agility enough to perform the work of the position.

EFFORT

Physical Demand
• Potential for frequent lifting of objects that often requires assistance. General office work 
and medium to heavy file and document maintenance work with movement, lifting or high 
frequency including operation of office and / or heavy equipment, and standing, walking, 
crawling, or climbing.
• Must have sufficient physical fitness, strength, agility, and stamina to work in extremely 
difficult environments. 
• Must not have disabilities that would cause a safety risk to themselves or others in the 
performance of their duties.

Mental Demand
• Requires independent decision-making skills within duties or daily operations and within 
in the allocation of resources, time, or equipment. Superiors have delegated certain 
authority over general tasks. Requires ability to read and interpret documents such as 
safety rules, operating and maintenance instructions, and procedure manuals. Requires 
ability to write routine reports and correspondence, and the ability to speak effectively 
before groups of employees or residents. Rarely needs to receive guidance from superiors 
when performing tasks.

JOB CONDITIONS
• May work in hazardous or potentially hazardous conditions, regular contact with 
employees and external customers. Position can require attention to special projects that 
require employee to consult external help from other functional areas. 
• Strong written and oral communication and customer service skills.
• Must maintain courteous, professional, and effective working relationships with citizens, 
vendors, representatives of external organizations, governmental agencies and elected 
officials of the city, state and nation.

GENERAL WORK ENVIRONMENT
• Work is generally performed indoors in a climate-controlled office environment with ability 
to sit, stand and lift objects. 
• Must be able to work weekends, holidays, or evenings when necessary. 
• Duties require some limited physical movement of lifting up to 35#’s, (greater with 
assistance), prolonged sitting, walking, bending, and stooping
snow

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