City of North Pole, Alaska

CityOfNorthPole

City Clerk / Human Resource Manager

Appointed as the City Clerk/Human Resource Manager in April of 2001, Kathy Weber brings over 12 years of experience in the municipal clerks profession to North Pole, Alaska.

Weber is an active member of the Alaska Association of Municipal Clerks and served as President of the Association in 2011.  She has served on numerous committees with AAMC and is dedicated to helping other clerks receive continuing education in their field.  She is also a member of the International Institute of Municipal Clerks and serves on the Public Relations and Marketing Committee.  Weber received her Master Municipal Clerk (MMC) designation in March of 2011.

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Kathy Weber
City Clerk / HR Manager
125 Snowman Lane
North Pole, AK 99705
Phone: 907-488-8583
Fax: 907-488-3002
email: kathy.weber@northpolealaska.org

Welcome to the Office of the City Clerk

The Office of the City Clerk provides a direct link between the resident of the City of North Pole, their elected officials, and agencies of government at all levels.  The City Clerk works directly for the City Council and is committed to conducting the duties of the office in an ethical, friendly, and efficient manner to ensure an effective link between citizens, local governing officials, and other government agencies.

As an Elections Official, the City Clerk administers local procedures through which local government representatives are selected.  The City Clerk assists candidates in meeting their legal responsibilities before, during and after an election.  From Election pre-planning to certification of election results and filing of final campaign disclosure documents, the City Clerk manages the process which forms the foundation of our democratic system of government.  Additionally, the City Clerk assists the state in the conduct of their elections as they involve the local precincts, including the conduct of absentee in-person voting and preparation of equipment.

As a Legislative Administrator, the City Clerk plays a critical role in the decision-making process of the local governing body.. the city council.  As the key staff for city council meetings, the Clerk prepares the meeting agenda, verifies legal notices have been posted or published, and completes the necessary arrangements to ensure an effective meeting.  The Clerk is entrusted with the responsibility of recording the decisions which constitute the building blocks of our representative government.  The Clerk also functions as the meeting parliamentarian.

As a Record Manager, the City Clerk oversees yet another legislative process; the preservation and protection of the public record.  By statute, the clerk is required to maintain and index the Minutes, Ordinances and Resolutions adopted by the city council.  The City Clerk also ensures that other municipal records are readily accessible to the public.  The public records under the conservatorship of the City Clerk provides fundamental integrity to the structure of our democracy.

Records and Public Disclosure
The City Clerk is the Records Manager for the City of North Pole.  The books and records of the city are kept by the clerk, except that other officers and departments heads may keep such records as are necessary for the performance of their duties.  Records are defined as “When such records are no long needed in the possession of others herein authorized, the same are to be delivered to the clerk for safekeeping.”  Books and records are to be kept according to a retention schedule decided by the clerk or as required by code, regulation or policy.

Duties & Responsibilities
The City Clerk is the head of the Office of the Clerk and is appointed by the City Council.  The clerk is an Officer of the City and works closely with the mayor, city council, and other department heads, committees, and the public.  The position is responsible for carrying out the statutory and professional duties of a municipal clerk.  The city clerk…

1.  The city clerk serves as the Human Resource Manager for the city.  As such, an reference in code to the Human Resource Manager is synonymous with the city clerk, unless amended by council;
2.  The city clerk is the election supervisor and administers all city elections in accordance with the provisions of the code;
3.  The city clerk administers all oaths, affirmations, and acknowledgements as necessary;
4.  Gives notice of the time and place of all city council meetings to the city council and the public;
5.  Attends meetings of the city council and committees as required and keeps the journal;
6.  Assures that notices and other requirements for pubic meetings are complied with and assures that public records are available for public inspection as required by law;
7.  Maintains and makes available for public inspection an indexed file of all permanent city records, including the ordinances and resolutions.  Provides for codification of city ordinances,    and  authenticates or certifies records as necessary;
8.  Manages city records and develops retention schedules and procedures for inventory, storage, and destruction of records as necessary;
9.  Maintains custody of the official city seal:
10.  Is responsible for the conduct of elections, assuring that the city complies with 42 U.S.C 1971-1974 (Voting Rights Act of 1965, as amended);
11.  Is responsible for the proper preparation of all ordinances and resolutions as directed by the mayor;
12.  Attests deeds and other documents;
13. Acts as parliamentary adviser to the city council;
14;  Performs other duties as required by state statute, the city code, or as prescribed by the city council.